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Front Desk Coordinator

Cleveland, OH

Full Time

Entry Level

Position Overview

We are seeking a detail-oriented, proactive, outgoing Front Desk Coordinator to support our team with day-to-day administrative tasks and office operations. This role is essential in helping the organization run smoothly and efficiently, providing support to multiple departments and ensuring professional communication and organization.

Essential Duties and Responsibilities

Serve as the first point of contact for all visitors and vendors at the front entrance of the building
Manage calendars, schedule meetings, and coordinate appointments
Prepare, proofread, and edit correspondence, reports, and presentations
Maintain organized filing systems—both electronic and physical
Assist with travel arrangements and expense reporting
Order and stock office/cafe supplies and help manage inventory
Handle incoming calls and emails in a timely and professional manner
Provide general support to the executive team and other departments as needed
Help coordinate company events, meetings and luncheons, which could include set-up and clean-up
Assist in ensuring the office spaces are maintained and tidy-includes running/emptying dishwasher, cleaning small messes, etc.
Other duties as assigned

Qualifications

2+ years of experience in an administrative or office support role
Strong communication and interpersonal skills
Excellent time management and organizational skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to multitask and prioritize effectively
High school diploma or equivalent required; Associate’s or Bachelor’s degree a plus

Physical Demands

Prolonged periods of sitting at a desk and working on a computer
Occasionally required to stand, walk, bend, or reach
Must be able to lift up to 50 pounds at times (e.g., office supplies, packages, water jugs)
Ability to use standard office equipment such as computers, printers, scanners, and telephones
May need to move around the office or building for meetings or errands

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